Artificial Intelligence (AI) transparency statement

Released 27/03/2025

This statement is published by the AASB and AUASB in accordance with requirements set out in the Digital Transformation Agency’s (DTA) Policy for responsible use of AI in government.

Consistent with the DTA policy we have applied the following definition provided by the Organisation for Economic Co-operation and Development (OECD):

“An AI system is a machine-based system that, for explicit or implicit objectives, infers, from the input it receives, how to generate outputs such as predictions, content, recommendations, or decisions that can influence physical or virtual environments. Different AI systems vary in their levels of autonomy and adaptiveness after deployment.”

Our approach to AI adoption and use

We are adopting and using AI in a way that enhances and supports our work while ensuring its safe, ethical, and responsible use. We are doing so within existing frameworks and legislation relevant to government’s use of AI including those relating to:

• the AASB – AUASB Code of Conduct
• the Australian Public Service (APS) Values and Code of Conduct
• data governance
• privacy
• cyber security.

How we use AI

In accordance with the DTA Classification system for AI Use we may use AI as follows:

Usage patterns

• Analytics for insights – to identify, produce or understand insights within structured or unstructured materials via comprehensive data analysis, predictive modelling and/or reporting tools.
• Workplace Productivity – to automate routine tasks, manage workflows, and facilitate communication.

Domains

• Research – to process complex datasets, simulate experiments, predict outcomes, and enhance review and evaluation processes.
• Corporate and policy – to support corporate and policy functions by evaluating the usefulness and effectiveness to improve operational efficiency.

In 2025, AASB and AUASB, following the Australian Government’s trials of a generative AI service (Microsoft 365 Copilot) the product has been made available to all staff.

We do not propose using AI where the public may directly interact with or be significantly impacted by it without a human intermediary or intervention.

Governance processes

We maintain an internal policy on the use of AI which applies to all employees and contractors. It is consistent with, and supports, the provisions of DTA policy and guidance and will be reviewed and updated to ensure it remains so.

The policy specifies that only authorised AI tools may be introduced and used in our Data Technology (DT) environment. It also requires all users to be open and transparent about their use of AI and to carefully review all outputs for accuracy and quality.

Compliance

We will only use AI in accordance with relevant legislation, frameworks and policies.

Accountable officials

AASB-AUASB Managing Director and AASB-AUASB Business Services Manager.

Transparency statement

This transparency statement will be reviewed and updated if our approach to the use of AI changes significantly, and at least every twelve months.

Contact us

If you have any questions about this statement please contact [email protected].